Employee Privacy Notice And Personal Data Protection
As Uğurcan Gümrük Müşavirliği Ltd. Şti. (the “Company”), we attach great importance to the protection of our employees’ personal data and the privacy of their private lives. Pursuant to the Personal Data Protection Law No. 6698 (“KVKK”), we process your personal data in our capacity as the “Data Controller” within the scope and limits described below.
1. Data Controller
- Company Name: Uğurcan Gümrük Müşavirliği Ltd. Şti.
- Address: Büyükdere Caddesi, Müselles Sokak No:1/1 Onur Business Center, Floor:8, Esentepe, Şişli, Istanbul 34394, Türkiye
- Website: https://ugmgumruk.com/
2. Personal Data Processed
Within the scope of our employment relationship, the following categories of your personal data may be processed:
- Identity Information: Name, surname, Turkish ID number, place and date of birth, marital status
- Contact Information: Address, phone number, email address
- Personnel Records: CV/resume, diploma copies, employment entry/exit documents, performance evaluation reports
- Financial Information: IBAN, salary and benefits information, enforcement/garnishment deduction details
- Special Categories of Personal Data: Health reports, criminal record, disability status (to the extent permitted by applicable legislation)
- Visual and Audio Records: Security camera recordings within company premises
3. Purposes of Processing Personal Data
Your personal data is processed for the following purposes:
- Establishment and performance of the employment contract
- Creation and maintenance of personnel files
- Management of payroll, employee benefits, and social security processes
- Authorization and identity verification within customs brokerage operations
- Fulfillment of occupational health and safety (OHS) obligations
- Compliance with legal obligations arising from applicable legislation (Labor Law, Customs Law, Social Security regulations, etc.)
- Ensuring internal company security and audit processes
4. Transfer of Personal Data
Your personal data may be transferred, limited to the purposes stated above:
- To authorized public institutions and organizations such as the Social Security Institution (SGK), Customs Directorates, and Tax Offices
- To relevant banks for salary payments
- To Occupational Health and Safety service providers (authorized joint health and safety units – OSGB)
- Where necessary, to our Company’s legal advisors and auditors
All transfers are carried out in accordance with Articles 8 and 9 of the KVKK.
5. Method and Legal Basis for Data Collection
Your personal data is collected through documents submitted during job applications, employment contracts, internal company forms, digital record systems, and security cameras, based on the following legal grounds:
- Explicit provision in the laws
- Necessity for the establishment or performance of the employment contract
- Mandatory for the Company to fulfill its legal obligations
- Necessity for the legitimate interests of the Company, provided that it does not harm the fundamental rights and freedoms of the data subject
6. Your Rights (Article 11 of KVKK)
Under the law, you have the right to:
- Learn whether your personal data is processed
- Request correction of inaccurate or incomplete data
- Request deletion or destruction of your personal data
- Request compensation for damages arising from unlawful processing
7. Application and Contact
To exercise your rights, you may submit your requests in writing to our Company headquarters or contact us via the information provided at:
https://ugmgumruk.com/contact
Uğurcan Gümrük Müşavirliği Ltd. Şti.